Coaches and minibuses
Groups, tours, events and recurring services. Connected operations from the request to the invoice.
Finish the job. Finish the office work too.
Connect the accepted quote to payments and invoicing. Track what has been paid and what is pending without rebuilding the job details.
Finance
EN
OverviewCash flowIssued invoicesReceived invoicesPartner settlementLast 30 days
Drafts 2Overdue 2Open 3Paid 8Credit notes 1
15.860,00 € collected in the selected period
Period documents
FAC-2026-0104640,00 €Viajes MediterráneoPaid
FAC-2026-0103520,00 €Colegio MediterráneoPaid
FAC-2026-0102185,00 €Hotel CentralPaid
FAC-2026-0101390,00 €Agencia NortePaid
FAC-2026-0104 Paid
Viajes Mediterráneo · issued on 05/10/2026
Total640,00 €Taxable amount581,82 €VAT58,18 €Pending0,00 €
Timeline
Invoice created05/10/2026Sent to customer05/10/2026Payment confirmed05/10/2026
Document
Invoice-0104.pdfOpen invoice
THE IMPACT ON YOUR DAY-TO-DAY WORK
4 sTo collect payment and invoice
-85%Time spent on administration
100%Invoices with correct numbering
0VAT errors or duplicates
HOW IT WORKS
From the customer’s yes to payment for the job.
Connect the accepted quote to payments and invoicing. Track what has been paid and what is pending without rebuilding the job details.
Customers receive the quote and can pay via a link. With payment enabled on the public portal, they can also pay while booking.
Booked serviceBarcelona → Girona
Departure5 Oct · 08:30
Passengers48 people
640,00 €Service total
Pay for booking
Sample customer payment linkCustomer and job details are already in Ruttio. Generate the documents and connect invoicing with operations.
A
Autocares DemoFAC-2026-0104 · October
Barcelona → Girona
640,00 €Invoice total640,00 €
Invoice-0104.pdfAvailable in the customer portal
See payments, invoices and outstanding amounts in Finance. The workflow continues after the trip, through to payment.
Pending invoiceAgencia Norte · 390,00 €
Invoice sentDue · 15 OctoberReminder scheduled
Your invoice is available
View the invoice and payment link from this email.
Accounting exportPeriod documents, in one place
Booked serviceBarcelona → Girona
Departure5 Oct · 08:30
Passengers48 people
640,00 €Service total
Pay for booking
Sample customer payment linkTHE CHANGE
Fewer steps to get each job done.
BEFORE
Every step needs someone.
- Copy details from a message into the software.
- Chase missing information.
- Check another screen to see what is pending.
- Repeat the work when moving to the next task.
With Ruttio
Information follows the job.
- The request, quote and job share the same details.
- Email and WhatsApp connected to the booking.
- Automate the tasks you choose, using your rules.
- Decisions that need judgment reach your team.
“We used to close the month in four days. Now it closes itself. Our admin staff can work on other things.”
Sergio Ortega · Operations · Minibuses NorteWHO IT’S FOR
For businesses that transport people.
Transfers and chauffeur-driven vans
Pickups, schedules, passengers and rates. The details you need to quote and plan the job.
Taxi companies
Tell us how you manage pre-booked jobs. In the demo, we look at how Ruttio fits your operations.
FREQUENTLY ASKED QUESTIONS
Before you take the next step.
Where can I see outstanding payments?
In Finance, you can review payments and outstanding invoices. The details stay connected to the customer and job.
Do I need to automate everything from day one?
No. Start by working yourself, with integrations and AI assistance. Then choose an autonomy level and adjust the rules as your confidence grows.
Does Ruttio negotiate prices on its own?
No. It can suggest prices using your rules and follow up. If a customer rejects the price or wants to negotiate, the decision goes to someone on your team.
Will you help us get started?
Yes. We review how you work, collect the data you can export and help with your rates and settings. Rio, the AI assistant, can also help configure and use Ruttio.
What happens after the demo?
You get a 14-day free trial to see how it works with your business. Then you decide whether to continue. We discuss pricing and your needs on the call.
Let’s see how much work you can take off your plate.
Tell us how you work. We help import your data and set up Ruttio for your business.
Book a demoAfter the demo, try it with your business for 14 days.